How to Craft a Compelling Fundraising Letter with AI: A Step-by-Step Guide

Disclaimer: This post may contain affiliate links. These links, if used and purchases made, we may earn a small commission. These affiliate programs do not impact the recommendations we make or the resources we refer you to. Our focus is on providing you the best resources for your nonprofit journey.

Hey there! So, I recently stumbled upon this insightful article on Nonprofit Pro about using ChatGPT to write a fundraising letter, and it got me thinking. While the article was eye-opening, I believe there’s a bit more to the story, especially when it comes to utilizing AI effectively. I want to share how tweaking your prompts can significantly improve the results you get from AI, making your fundraising letters more compelling and impactful. Let’s dive in!

Starting Simple

We started with a basic prompt like the one in the article I read. “Write a fundraising letter about a little girl named Yolanda who lives in poverty in Sudan.”

Look at the prompt. Will ChatGPT have any context about Yolanda’s specific situation? Does it know who the audience of the letter is other than general donors for any fundraising effort? No.

The initial output was touching, detailing Yolanda’s life and struggles. It gave us a broad picture of her situation, emphasizing the need for support. But it felt a bit generic, lacking specific details that could make the appeal more personal and engaging.


Write a fundraising letter about a little girl named Yolanda who lives in poverty in Sudan.


Subject: Join Us in Changing Yolanda's Future

Dear [Recipient's Name],

I hope this letter finds you well and thriving. Today, I reach out to share the story of a remarkable young girl named Yolanda, whose resilience in the face of adversity is both heart-wrenching and inspiring. Yolanda lives in a remote village in Sudan, a country grappling with the harsh realities of poverty, conflict, and scarcity of resources. Despite her young age, Yolanda's life story is a testament to the spirit of survival and hope.

Yolanda, at just eight years old, confronts daily challenges that no child should face. Her family's home, a humble structure, barely shields them from the elements. Access to clean water, nutritious food, and basic healthcare is a constant struggle, making each day uncertain. Education, a distant dream for many children in her community, remains Yolanda's beacon of hope for a brighter future.

Our organization is committed to transforming the lives of children like Yolanda. We believe that every child deserves the chance to grow up healthy, educated, and safe from harm. But we cannot do this alone. We need your support to make a tangible difference in Yolanda's life and the lives of countless other children in Sudan.

Your donation today can help us provide essential resources such as:

- Clean water, to prevent waterborne diseases and ensure the health of children and their families.
- Nutritious meals, to combat malnutrition and give children the energy to learn and play.
- Access to education, to break the cycle of poverty and open the door to opportunities.
- Healthcare services, to address the medical needs of children and promote wellness.

Together, we can offer Yolanda and her peers a lifeline, a chance to escape the grip of poverty and step into a future filled with promise. Your generosity can light up the dark corners of their world, bringing hope where it is most needed.

Please consider making a gift today. Whether it's a one-time donation or a commitment to monthly support, every contribution makes a difference. Enclosed, you'll find a donation form for your convenience. Alternatively, you can visit our website at [Organization's Website] to make a secure online donation.

Thank you for considering this heartfelt appeal. By joining hands, we can change the course of Yolanda's life and empower her to achieve her dreams. Together, we can create a world where every child has the opportunity to thrive.

With deepest gratitude,

[Your Name]  
[Your Title]  
[Organization's Name]  
[Contact Information]

P.S. Stories like Yolanda's are a powerful reminder of the impact we can make through collective action. Your support can turn her dreams into reality. Please, make a difference today.

Adding Specifics

In this next iteration, we now include details about our nonprofit “BadaBing,” which offers sponsorship opportunities for Western audiences to support individual children’s education and basic needs in Sudan. This gives ChatGPT some context about how to tie our specific nonprofit offering into the letter.

The letter instantly became more focused. Mentioning “BadaBing” and its mission provided a clearer call to action, making it easier for potential donors to understand how they could help. The connection between the donor and Yolanda’s needs was now more direct and compelling.


Write a fundraising letter about a little girl named Yolanda who lives in poverty in Sudan. Our nonprofit "BadaBing" provides sponsorship opportunities for Western audiences to financial contribute to the education and basic needs of individual children. 


Dear Friends and Supporters,

We reach out to you today on behalf of a very special little girl named Yolanda, who lives in the heart of Sudan, a country where many children wake up each day not knowing if they will go to school or if they will have enough to eat. Yolanda, like many children in Sudan, dreams of a future brighter than the circumstances she was born into. However, the harsh reality of poverty threatens to eclipse her dreams before they can even take flight.

At just eight years old, Yolanda's life is vastly different from the children in the Western world. Instead of classrooms, her days are filled with chores and responsibilities far beyond her years. Instead of bedtime stories, she falls asleep to the lullabies of hunger and uncertainty. But Yolanda is a fighter, and her smile, despite everything, lights up the room and inspires hope in those around her.

This is where you and BadaBing come in. Our nonprofit organization is dedicated to providing sponsorship opportunities for children like Yolanda. With your help, we can ensure that Yolanda receives the education she dreams of and the basic needs that every child deserves. Your sponsorship can transform Yolanda's life, offering her a ladder out of the depths of poverty and onto the path of her dreams.

For just the cost of a daily cup of coffee, you can sponsor Yolanda, covering her educational fees, school uniforms, textbooks, and even contribute towards her nutrition and healthcare. Your support doesn't just change one life; it changes the world, one child at a time.

Every child deserves the chance to dream, to learn, and to grow in a world that nurtures their potential. Yolanda's journey is just beginning, and with your support, it can be a journey filled with hope, learning, and endless possibilities.

Please, join us in making a difference in Yolanda's life today. Your contribution, no matter how small, signifies a beacon of hope for Yolanda and many children like her in Sudan. Together, we can rewrite the story of a generation, one child at a time.

Thank you for considering to support Yolanda's future. Together, we can build a world where every child has the opportunity to thrive.

Warm regards,

[Your Name]
[Your Title]
BadaBing Nonprofit Organization

P.S. We believe in transparency and will keep you updated on Yolanda's progress, so you can see firsthand the impact of your generosity. Join us in this mission to change lives and empower the future leaders of our world.

Tailoring to the Audience

Now we are going to add some more details. Both details about Yolanda’s situation and who the audience of this AI generated fundraising letter.

We add information about Yolanda’s father dying from the number one cause of death in Sudan, Ischaemic heart disease, and her mother raising four siblings. Also, specify that our donor base is primarily 36-61 years old and 58% female.

This version of the output resonated more deeply, creating a vivid picture of Yolanda’s family situation and directly addressing the audience’s demographics. It made the appeal more personal, likely striking a chord with potential donors who could see themselves in the narrative or relate to the family’s struggles.


Write a fundraising letter about a little girl named Yolanda who lives in poverty in Sudan. Yolanda's father died of the number one cause of death in Sudan, Ischaemic heart disease. Her mother is raising 4 siblings. Our nonprofit "BadaBing" provides sponsorship opportunities for Western audiences to financial contribute to the education and basic needs of individual children. Our donor base is primarily 36-61 years old, and 58% female. 


Dear Supporter,

I hope this letter finds you in good health and high spirits. Today, I want to share with you a story that, while heartbreaking, also holds the promise of hope and transformation. It's the story of Yolanda, a brave little girl from Sudan, whose life reflects the harsh realities faced by so many children in her country.

Yolanda, at just eight years old, has already experienced more hardship than many of us can imagine. She lives in a small, impoverished community in Sudan, a country where life can be unforgiving, especially for the most vulnerable. Tragically, Yolanda's father passed away from Ischaemic heart disease, the number one cause of death in Sudan. This devastating loss left Yolanda, her mother, and her four siblings to fend for themselves in a world that offers little in the way of support or opportunities.

Yolanda's mother, a pillar of strength, works tirelessly to provide for her children. Despite her efforts, the challenges of raising five children alone in poverty are overwhelming. The family's daily struggle is a stark reminder of the inequalities that plague our world.

This is where you, our valued supporter, can make a tangible difference. Our nonprofit, BadaBing, is dedicated to bridging the gap between children like Yolanda and kind-hearted individuals like you who can offer a lifeline through sponsorship. By choosing to sponsor Yolanda, you will not only be providing for her basic needs but also investing in her education – a gift that holds the power to break the cycle of poverty.

Your support can light up Yolanda's path with opportunities she would otherwise never have. It can afford her the chance to attend school, learn, grow, and dream of a brighter future. A future where she is not defined by her circumstances but empowered to rise above them.

We understand that there are many causes worthy of your support. However, we also know that our donor base, primarily comprised of compassionate individuals aged 36-61, 58% of whom are women, has always shown an extraordinary commitment to making a real difference in the lives of those in need.

By sponsoring Yolanda, you're not just changing one life; you're influencing the future of her family and her community. Every child sponsored through BadaBing is a step towards a more just and equitable world.

Please, consider opening your heart to Yolanda. Your generosity can rewrite the story of a little girl in Sudan from one of hardship to one of hope and endless possibilities.

Thank you for your continued support and belief in our mission. Together, we can make a world of difference.

With gratitude,

[Your Name]
[Your Position]
BadaBing Nonprofit

Perfecting the Tone

Finally, we describe our writing style. We asked ChatGPT to use a friendly tone that is not dry but compelling. And, make it feel personal, write at an 8th-grade reading level, and ensure a natural, almost sing-song-like sentence structure. Lastly we give it a sense of output size, one page in length.

The final letter felt like a warm conversation with a friend. It was inviting, making the cause of helping Yolanda not just a request for aid but a heartfelt appeal to be part of something bigger. The friendly tone and accessible language made supporting Yolanda feel urgent and meaningful.

Does it need more editing? Yes. But, it is a great start to a powerful letter.


Write a fundraising letter about a little girl named Yolanda who lives in poverty in Sudan. Yolanda's father died of the number one cause of death in Sudan, Ischaemic heart disease. Her mother is raising 4 siblings. Our nonprofit "BadaBing" provides sponsorship opportunities for Western audiences to financial contribute to the education and basic needs of individual children. Our donor base is primarily 36-61 years old, and 58% female. 

Use a friendly tone the is not dry but is compelling. Make it feel personal. Write at an 8th grade reading level. Ensure there is a natural pattern to the sentence structure that is almost sing-song like. Keep the letter to fit with modern clean margins to 3/4 - 1 page in length. 


Dear Friend of BadaBing,

In the heart of Sudan, where the sun kisses the earth with a warmth that is both a blessing and a challenge, lives a little girl named Yolanda. With eyes wide open to the world, she carries dreams that stretch far beyond the horizon. Yet, Yolanda's journey is not one of ease. She is the beacon of hope for her family, a light flickering bravely in the face of adversity. 

Yolanda's story is one that we, at BadaBing, hold close to our hearts. After the tragic loss of her father to Ischaemic heart disease — the number one cause of death in Sudan — her mother has been left to raise Yolanda and her four siblings alone. Imagine, if you can, the weight of the world on the shoulders of a single mother in a land where every day is a battle for survival.

But here's where the story takes a turn, and where you, dear friend, come into play. BadaBing is not just about providing aid; we're about weaving a tapestry of hope, one child at a time. We believe that every child, including Yolanda, deserves a chance to chase their dreams, to learn, to grow, and to simply be a child. 

Our sponsorship program is a bridge connecting the compassionate hearts of our donors, like you, to the lives of children in need. It's a chance to make a direct impact, to ensure that Yolanda and kids like her can go to school, have access to basic healthcare, and live in a world where their dreams are not just dreams but possibilities waiting to unfold.

We know you have a heart as big as the sky, and we invite you to join us in this journey of change. A monthly donation of $30 can light up Yolanda's world, offering her the education she dreams of and the basic needs her family struggles to meet. It's more than a donation; it's a lifeline, a promise of a better tomorrow.

Let's make a difference together. Let's give Yolanda, her siblings, and countless other children the gift of hope. Your generosity can turn the tide for a family, for a community, and indeed, for the future.

Thank you for considering this opportunity to change lives. Together, we can create a world where every child has the chance to shine.

With heartfelt thanks,

[Your Name]
[Your Position]

P.S. Remember, every little bit helps. No act of kindness, no matter how small, is ever wasted. Join us today and be the change you wish to see in the world.

Key Takeaways

  1. Prompt Engineering is Crucial: The quality of the output relies heavily on how well you craft your prompt. By refining and adding details to your prompts, you can guide the AI to produce more targeted and effective content.
  2. Generative AI is a Tool: Remember, AI can kickstart the process, but it’s not a replacement for good editing, story crafting, and honest communication. Use it to create a draft, then refine it to ensure it aligns with your organization’s voice and mission.
  3. Detail Matters: Including specific information about your audience, organization, and the tone you’re aiming for can transform a generic letter into a compelling narrative that motivates action.
  4. It’s All About Connection: Making your letter feel personal and relatable increases the likelihood of engagement and support. Your audience should feel directly spoken to and understand the impact their contribution can make.

By following these steps and leveraging AI thoughtfully, you can create fundraising letters that not only tell a story but also inspire action. Remember, the goal is to connect, engage, and motivate your audience to be part of the change you’re working towards. Happy writing!

Similar Posts